Data protection information

Processing of (personal) data by the controller of the online application procedure

General

We are providing you with this data protection information, which relates exclusively to the data collected as part of the online application process, in order to inform you about how we handle your personal data collected by us as part of the application process.

By submitting the application, you expressly agree to the following terms and information:

The HELBAKO Group collects your personal data exclusively for activities within the scope of personnel recruitment as well as for organisational planning measures. This means that the HELBAKO Group may use your personal data for the selection and assessment of applicants. This includes, for example, inviting applicants to appointments, conducting selection interviews and tests and, after evaluating and assessing them, hiring personnel.

The HELBAKO Group does not disclose your personal data to unauthorised third parties. However, the HELBAKO Group occasionally engages third parties to act on behalf of the HELBAKO. You hereby consent to the transfer and disclosure of your personal data - only to the extent necessary - to other subsidiaries within the HELBAKO Group and to appointed third parties.

The companies of the HELBAKO Group include the:

HELBAKO GmbH
Weilenburgstr. 30
D-42579 Heiligenhaus

Germany

HELBAKO ELECTRONICA SRL
VGP Park Timisoara
C. Aviatorilor 4 Unit 8/B2
307200 Ghiroda, Jud. Timis
Romania

Note on the responsible body

The responsible body for data processing on this website is:

HELBAKO GmbH

Weilenburgstr. 30

D-42579 Heiligenhaus

Phone: +49 2056 912-0

E-mail: infos@helbako.de

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses or similar).

Data Protection Officer

We have appointed a data protection officer:

Boris Nicolaj Willm

Resilien[i]T GmbH

Monschauer Str. 12

D-40549 Düsseldorf

HELBAKO GmbH (Germany)

E-mail: dsb.helbako@resilienit.de

HELBAKO ELECTRONICA SRL (Romania)

E-mail: dpo.helbako-ro@resilienit.de

Personal data (pbD) within the application process

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, your address, your telephone number and your date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.

Principles and purposes for processing pbD in applications and in the application procedure

If you apply to us electronically, i.e. by e-mail or via our web form, we will collect and process your personal data for the purpose of processing the application procedure and carrying out pre-contractual measures.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data which we use and store exclusively for the purpose of your job search/application.

In particular, the following data are collected:

Name (first and last name)
E-mail address
Telephone number
Availability status
Salary expectation

You also have the option of uploading meaningful documents such as a cover letter, your CV and references. These may include further personal data such as date of birth, address etc.

Only authorised employees from the HR department or employees involved in the application process have access to your data.

Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.

Retention period of the data

If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted or anonymised and the physical application documents destroyed. This storage serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if legal storage obligations prevent deletion.

Admission to the applicant pool

If we do not make you a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and details from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies.

Inclusion in the applicant pool in order to identify any other interesting positions for you, this also applies, for example, to applications for training or internships, is based exclusively on your express consent (Art. 6 para. 1 lit. a GDPR). Giving your consent is voluntary and is not related to the current application process. The person concerned can revoke his/her consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal reasons for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

Disclosure of data to third parties

The data transmitted as part of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our order processor in this context in accordance with Art. 28 GDPR. The basis for the processing here is a contract for commissioned processing between us as the controller and Personio.

Data subjects' rights

If personal data is processed by us as the controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR) depending on the legal basis and the purpose of the processing, in particular the right to:

Information (Art.15 GDPR)
Rectification (Art.16 GDPR)
Deletion (Art. 17 GDPR)
Restriction of processing (Art. 18 GDPR)
Data portability (Art. 20 GDPR)
Objection (Art. 21 GDPR)

If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 (3) GDPR.

Please contact our data protection officer to assert your data protection rights with regard to the data processed in this online application procedure.

Final provisions
We reserve the right to adapt this data protection information at any time so that it always complies with the current legal requirements or to reflect changes in the application process or similar. The new data protection information will then apply to a renewed visit to this recruiting page or a renewed application.

In addition to this data protection information, you can view our general data protection information at https://helbako.com/rechtliches/datenschutz/.

Processing of (personal) data by the operator of the recruiting page

General

This recruiting site is operated by Personio GmbH & Co. KG, a company based in Germany, which offers a personnel administration and applicant management software (https://www.personio.de/impressum/). The data transmitted as part of your application is transferred via TLS encryption and stored in a database. The company that carries out this online application procedure is solely responsible for this data within the meaning of Art. 24 DS-GVO. Personio is merely the operator of the software and this recruiting page and in this context is a processor according to Art. 28 DS-GVO. The basis for the processing by Personio in this regard is a contract for commissioned processing between the controller and Personio. In addition, Personio GmbH & Co KG processes further data for the provision of its services, in particular for the operation of this Recruiting Site, some of which may also be personal data. This will be discussed in more detail below.

Responsible body

The responsible body within the meaning of data protection law is:

Personio GmbH & Co KG

Radio Square 4

80335 Munich

Tel.: +49 (89) 1250 1005

Entry in the commercial register

Registration number: HRB 213189

Register Court: Munich Local Court

Data Protection Officer: datenschutz@personio.de

Access logs ("server logs")

With every access to this recruiting page, general log data, so-called server logs, are automatically recorded. These data are usually pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. Without this data, it would not be technically possible in some cases to deliver and display the contents of the software. In addition, the processing of this data is absolutely necessary for security reasons, in particular for access, input, transfer and storage control. Furthermore, the anonymous information can be used for statistical purposes and for optimising the offer and the technology. In addition, the log files can be subsequently checked and evaluated if there is suspicion of illegal use of the software. The legal basis for this is found in Section 15 (1) of the German Telemedia Act (TMG) and Article 6 (1) f of the German Data Protection Regulation (DS-GVO). Data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the time stamp of access to the software are generally recorded. The scope of this logging does not exceed the usual scope of any other website on the Internet. The storage period of these access logs is up to 7 days. There is no right of objection.

Error logs ("Error logs")

For the purpose of error identification and correction, so-called error logs are created. This is absolutely necessary in order to be able to react to possible problems in the presentation and implementation of content as promptly as possible (legitimate interest). These data are usually pseudonyms and therefore do not allow any conclusions to be drawn about a natural person. The legal basis for this is found in § 15 para. 1 TMG as well as Art. 6. (1) f DS-GVO. When an error message occurs, general data such as the domain name of the website, the web browser and web browser version, the operating system, the IP address and the timestamp when the corresponding error message/specification occurred are recorded. The storage period of these error logs is up to 7 days. There is no right of objection.

Use of cookies

Cookies are sometimes used on this recruitment page. These are small text files that are stored on the device with which you access this recruitment site. In principle, cookies are used to ensure security when visiting a website ("absolutely necessary"), to implement certain functionalities such as standard language settings ("functional"), to improve the user experience or performance on the website ("performance") or to play out target group-based advertising ("marketing"). On this recruitment site, only absolutely necessary, functional and performance cookies are used, in particular to implement certain default settings such as the language, to identify the application channel or to analyse the performance of a job advertisement from which a user has accessed this recruitment site. The use of cookies is mandatory for the provision of our services and thus for the performance of the contract (Art. 6 (1) b) DS-GVO). Storage period: Up to 1 month or until the end of the browser session Right to object: You can determine yourself via your browser settings whether you want to allow cookies or object to the use of cookies. Please note that deactivating cookies may result in limited or completely disabled functionality of this Recruiting page.

Data subjects' rights

If personal data is processed by Personio GmbH & Co. KG as the data controller, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR) depending on the legal basis and purpose of the processing, in particular the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR) and the right to data transfer (Art. 18 GDPR). DS-GVO), right to rectification (Art. 16 DS-GVO), right to erasure (Art. 17 DS-GVO), right to restriction of processing (Art. 18 DS-GVO), right to data portability (Art. 20 DS-GVO), right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this data protection consent in accordance with Art. 7 III DS-GVO. Please contact the data protection officer of Personio GmbH & Co. KG to assert your data protection rights with regard to the data processed for the operation of this recruiting site.

Final provisions

Personio reserves the right to adapt this Privacy Policy at any time to ensure that it always complies with the current legal requirements or to implement changes to the services in the Privacy Policy, e.g. when introducing new services. The new data protection declaration will then apply for a renewed visit to this recruiting page or a renewed application.

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